General information
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.
The controller
The controller under data protection law is:
FRASER GmbH
Prinzessinnenstraße 19
10969 Berlin
Germany
Phone: +49 30 2239954323
E-Mail: hello@frasertheagency.com
Represented by:
Benjamin Baumann
Commercial Register:
Registered in the Commercial Register
Register Court: Berlin
Registration Number: HRB 197649 B
Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your professional career by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.
Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via email or using our online application form, we will collect and process your personal data for the purpose of carrying out the application process and preparing a potential employment relationship.
By submitting an application via our recruitment website, you express your interest in taking up employment with FRASER GmbH. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your application and the recruitment process.
In particular, the following data is collected during this process:
- First and last name
- Email address
- Phone number
- LinkedIn profile (optional)
- Channel through which you found us
Furthermore, you can choose to upload supporting documents such as your CV, cover letter and reference letters. These may contain additional personal data such as your address, date of birth and professional qualifications.
Only authorised HR employees and employees involved in the recruitment process have access to your personal data.
The personal data is stored exclusively for the purpose of filling the vacancy for which you have applied.
Your data will generally be stored for a period of 180 days after the application process has been concluded. This is done to comply with legal obligations and, where necessary, to defend against potential legal claims. After this period, we are obligated to delete or anonymise your data. In case of anonymisation, the data will only be available in the form of metadata without any direct personal reference and may be used for statistical analysis (for example, number of applications received or recruitment channel performance).
If you provide your explicit consent, we may retain your application for up to 180 days after the application process has concluded in order to consider you for future vacancies through our Talent Pool. You may withdraw your consent at any time with future effect.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment, in accordance with the applicable legal retention requirements.
Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database.
This database is operated by Personio GmbH, which provides the applicant tracking system we use to manage our recruitment process. In this context, Personio acts as our processor in accordance with Article 28 of the General Data Protection Regulation (GDPR). The processing is based on a Data Processing Agreement concluded between us as the controller and Personio GmbH.
Further information about Personio can be found here:
https://www.personio.com/legal-notice/
Rights of data subjects
If we, as the controller, process your personal data, you, as the data subject, have the rights granted under Chapter III of the General Data Protection Regulation (GDPR). These include, in particular, the right of access (Article 15 GDPR), the right to rectification (Article 16 GDPR), the right to erasure (Article 17 GDPR), the right to restriction of processing (Article 18 GDPR), the right to data portability (Article 20 GDPR), and the right to object (Article 21 GDPR).
Where processing is based on your consent, you also have the right to withdraw that consent at any time with future effect in accordance with Article 7 GDPR.
To exercise your rights as a data subject or if you have any questions regarding the processing of your personal data, please contact us using the contact details provided above.
Concluding provisions
We reserve the right to amend this data privacy statement at any time to ensure that it complies with current legal requirements or to reflect changes in our recruitment process. In this case, the updated privacy statement will apply to any future visit to this recruitment website or future job application.
In addition to this applicant privacy statement, please also refer to our general Privacy Policy:
https://www.frasertheagency.com/gdpr
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.